--- title: "Remote I-9 Verification Using E-Verify: Do You Qualify As An Employer?" description: Does your team hire applicants from all over the country? Hire compliantly by understanding E-verify and the new remote i-9 verification guidelines. image: https://www.completepayrollsolutions.com/hubfs/remote%20i-9%20verification.jpg --- [![CPS Logo_rgb-2](https://www.completepayrollsolutions.com/hubfs/CPS%20Logo_rgb-2.svg "CPS Logo_rgb-2")](https://www.completepayrollsolutions.com) - Solutions - - [Payroll Payroll tax filing, automated and integrated processing, paperless reporting and more.](https://www.completepayrollsolutions.com/payroll-outsourcing) - [Talent Management Personalized recruiting, onboarding, performance management, training and offboarding.](https://www.completepayrollsolutions.com/talent-management) - [HR Solutions HR support, handbook development, training, safety and compliance — all the daily tasks of people management.](https://www.completepayrollsolutions.com/hr-outsourcing) - - [Benefits Comprehensive and affordable medical, dental, retirement, workman’s comp and pre-tax savings plans.](https://www.completepayrollsolutions.com/employee-benefits) - [Time & Attendance Integrated time and attendance tracking, PTO request and accrual management, scheduling and reporting.](https://www.completepayrollsolutions.com/time-and-attendance) - [Employee Engagement Custom experiences designed to attract, engage, and retain talent to get the best from your staff.](https://www.completepayrollsolutions.com/employee-engagement) - - See How It Works - ![Executive Dashboard](https://www.completepayrollsolutions.com/hs-fs/hubfs/2021%20Website%20Update%20Images/Images/Nav-Demo-Thumbnail.png?width=250&name=Nav-Demo-Thumbnail.png) - [![Request a Demo](https://no-cache.hubspot.com/cta/default/1885176/b949a8d0-722d-43f0-bed8-a62983a06b31.png)](https://resources.completepayrollsolutions.com/demo-request) - Who We Serve - - [Startups Start strong with personal service that will grow with you as you scale your business.](https://www.completepayrollsolutions.com/payroll-and-hr-startups) - [Small & Medium Businesses Grow and evolve with strategic guidance and all-in-one solutions for payroll, HR and benefits.](https://www.completepayrollsolutions.com/small-medium-business-payroll-benefits) - [Large & Enterprise Businesses Discover custom systems and integrations with industry-leading technology to help reduce administrative burden and increase your bottom line.](https://www.completepayrollsolutions.com/payroll-and-hr-outsourcing-large-business) - - [Industries Get an experienced partner with the insider info you need to stay compliant and ahead of the curve.](https://www.completepayrollsolutions.com/who-we-serve) - [Our Partners Close relationships with top-tier companies within their industries.](https://www.completepayrollsolutions.com/partnerships) - Resources - - [Blog Smart articles and lots of answers to your most asked questions.](https://www.completepayrollsolutions.com/blog) - [Learning Center In-depth resources designed to make your payroll, HR, and benefits experience easier.](https://www.completepayrollsolutions.com/resources) - [Employee, Federal & State Forms Up-to-date documents and links at your fingertips.](https://www.completepayrollsolutions.com/employee-federal-state-forms) - - [Tax Guide & Calendar](https://www.completepayrollsolutions.com/hubfs/2023TaxCalendar_FINAL_20230103.pdf) - [![Tax Guide & Calendar](https://www.completepayrollsolutions.com/hs-fs/hubfs/2023%20Tax%20Calendar%20Image.png?width=200&name=2023%20Tax%20Calendar%20Image.png)](https://www.completepayrollsolutions.com/hubfs/2023TaxCalendar_FINAL_20230103.pdf) - Who We Are - - [Contact Speak with an industry expert or connect with your CPS Consultant.](https://www.completepayrollsolutions.com/contact-us) - [About Us CPS is your *people partner*. 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If you do, it’s important to onboard them properly, just like you would on-site workers. That means taking care of all necessary paperwork, like Form I-9. Wondering whether you can use remote I-9 verification? Let’s find out. In this article, we’ll explain what remote employment verification using E-Verify is, who is eligible, and steps you’ll need to take to confirm a worker’s eligibility this way. After reading this, you’ll know what you need to do to keep your remote hiring processes compliant with Form I-9 verification rules. ## What is E-Verify? When you hire new employees, one of the steps you’ll need to complete is to [verify their identity and employment eligibility using Form I-9](https://www.completepayrollsolutions.com/blog/form-i-9-compliance). In addition to physically examining a worker’s documents in person, E-Verify is an online system that allows you to confirm the employment eligibility of new hires electronically to make it faster and easier to complete the process. This is particularly true in the case of remote workers, for whom arranging to have verification completed in person can prove challenging. It’s important to note that E-Verify isn’t a substitute for the I-9 process; it’s just a way to verify the employment eligibility of your new hires electronically. ## Is it required? In most cases, participation in E-Verify is voluntary. However, in several states, you may be required to use E-Verify. For example, in Florida, [private employers must use E-Verify if they have at least 25 employees](https://www.flsenate.gov/Session/Bill/2023/1718/BillText/er/PDF). Be sure to check your state’s requirements to keep your processes compliant. In addition, E-Verify is also mandatory for federal contractors and subcontractors covered by the Federal Acquisition Regulation E-Verify clause. ## Who is eligible to use the alternative procedure for remote employment verification? Up until July 31, 2023, a COVID-19 temporary policy allowed for remote I-9 verification. That policy became permanent in a US Citizenship and Immigration Services final rule effective August 1, 2023, that allows eligible employers – meaning those who are E-Verify participants in good standing – to have an alternate procedure for remote I-9 employment verification. There is a[new Form I-9 that reflects this change](https://www.uscis.gov/sites/default/files/document/forms/i-9.pdf) that you’ll need to use starting November 1, 2023. Specifically, it has a checkbox you’ll select to indicate you’ve examined the Form I-9 documents via live video rather than through a physical examination. ## What steps do I take to complete remote I-9 verification? The option for I-9 verification for remote employees allows you to complete the process electronically using E-Verify and a live video interaction. Here are the steps you’ll need to follow: 1. **Enroll in E-Verify**: You’ll need to have several pieces of information about your organization to complete this task as well as sign a memorandum of understanding at the end. If you have more than one location where you’ll be hiring, you can either choose to designate one site to create E-Verify cases for new employees for the whole company, or enroll each site that will perform its own employment verifications. 2. **Complete E-Verify training**. All employers who enroll and any users who will create cases must complete an E-Verify tutorial that includes fraud awareness and anti-discrimination training. 3. **Within 3 business days after a new hire’s first day, create an E-Verify case**. To do this, you’ll input the information from sections 1 and 2 of the Form I-9. 4. **Conduct a live video call with the employee**. The employee must first transmit copies of the documents they plan to present. Then, during a video call, you’ll complete the remote I-9 verification process by examining the employee’s documents to confirm they appear genuine.  5. **Indicate you used the alternative procedure on Form I-9**. As we mentioned earlier, this is simply checking a box. 6. **Keep copies of all documents**. You’ll need to make and retain clear and legible copies or electronic images of the documentation presented by employees. This will allow DHS to review the documents that were presented to you in the event of an audit. 7. **Consistently use the alternative process at your site**. If you choose to offer this procedure for employment verification, you’ll need to do so consistently for all employees at that site. However, you may choose to do it only for remote hires and apply physical examination procedures for those who work on site or in a hybrid arrangement. ## Maintain Compliance With Proper I-9 Verification for Remote Employees Since an[I-9 audit can happen any time](https://www.completepayrollsolutions.com/blog/form-i-9-audit), you’ll want to ensure your processes for remote verification of employment are compliant. That holds true if you have remote employees and plan to use the alternative procedure for new hire verification. Since there are specific rules to follow when conducting remote I-9 verification using E-Verify, you may want to consult a professional to review your processes. Learn the[talent management services Complete Payroll Solutions offers](https://www.completepayrollsolutions.com/talent-management) to help you correctly onboard new hires, including support with I-9s. - Share Post: - - in ![Tag Icon](https://www.completepayrollsolutions.com/hubfs/tags.png) [HR](https://www.completepayrollsolutions.com/blog/topic/hr) , [Compliance](https://www.completepayrollsolutions.com/blog/topic/compliance) , [Form I-9](https://www.completepayrollsolutions.com/blog/topic/form-i-9) , [Talent Management](https://www.completepayrollsolutions.com/blog/topic/talent-management) [❮ Form I-9 Compliance in 2023: Requir...](https://www.completepayrollsolutions.com/blog/form-i-9-compliance) Subscribe Enter your email address to subscribe to this blog and receive notifications of new posts by email. Categories - [Benefits](https://www.completepayrollsolutions.com/blog/topic/benefits) - [Compliance](https://www.completepayrollsolutions.com/blog/topic/compliance) - Events - General - [HR](https://www.completepayrollsolutions.com/blog/topic/hr) - Industry - News - [Payroll](https://www.completepayrollsolutions.com/blog/topic/payroll) - Press Releases - Time & Attendance ##### Related Articles & Resources ## Read Up, Learn More, Do Better [![New Hire Paperwork - remote I-9 verification](https://www.completepayrollsolutions.com/hs-fs/hubfs/New%20Hire%20Paperwork.jpg?width=800&height=500&name=New%20Hire%20Paperwork.jpg)](https://www.completepayrollsolutions.com/blog/new-hire-paperwork) ###### [Blog New Hire Paperwork: A Guide To Onboarding Compliance With so much paperwork for you and your new employees to complete correctly, it can also be tricky to onboard new hires while staying compliant with employment laws and regulations. The type of paperwork your new employees will need to fill out may vary depending on the type of position. After reading this, you’ll know what documents are required when hiring a new employee so you can make sure you onboard correctly. [Read Full Article](https://www.completepayrollsolutions.com/blog/new-hire-paperwork)](https://www.completepayrollsolutions.com/blog/new-hire-paperwork) [![employee onboarding - remote i-9 verification](https://www.completepayrollsolutions.com/hs-fs/hubfs/remote%20onboarding.jpg?width=800&height=500&name=remote%20onboarding.jpg)](https://www.completepayrollsolutions.com/blog/remote-onboarding-employees) ###### [blog Employee Onboarding: A Guide To Creating A Process That Works If you’re hiring employees for the first time or are looking for ways to bring new workers up to speed more quickly, you may be wondering if there’s an optimal way to onboard. Employee onboarding best practices can be a critical factor in setting up workers – and your company – for success. In this article, we’ll explain what employee onboarding is, why it’s important, when you should start the process, steps to include, and implementation tips.  [Read Full Article](https://www.completepayrollsolutions.com/blog/remote-onboarding-employees)](https://www.completepayrollsolutions.com/blog/remote-onboarding-employees) [![Remote Onboarding Employees - Remote I-9 Verification](https://www.completepayrollsolutions.com/hs-fs/hubfs/Remote%20Onboarding%20Employees.jpg?width=800&height=500&name=Remote%20Onboarding%20Employees.jpg)](https://www.completepayrollsolutions.com/blog/remote-onboarding-employees) ###### [Blog Remote Onboarding for New Hires: A Complete Guide for Modern Employers In today’s economy, remote work – at least some of the time – is here to stay. And when you hire remote employees, it’s critical to get them up to speed on your practices, processes, and people quickly and effectively. In this article, we’ll discuss just what remote onboarding is, the steps you should take as part of your process, and best practices for your organization to boost satisfaction with your company from the start. 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